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Prokoll

How Prokoll works

Prokoll turns a meeting into a transcript with who said what, and then into notes, without the meeting ever leaving your Mac. Here is what happens, step by step.

Everything written down for you

When the meeting ends, the notes are already there, without you writing a word.

  1. A summary you can send

    The whole meeting in a few lines, ready to paste into an email.

  2. Action points with who and by when

    Every task with the person who does it and the day it is due.

  3. Notes by topic

    Short notes on each topic, in the order they came up.

  4. Who said what

    Every voice gets its own name, all through the transcript.

  5. Decisions and open questions

    What was agreed, and what still needs an answer.

  1. 1

    Choose your languages once

    Pick the languages your meetings are in. Prokoll then downloads what it needs to work on your Mac: about 8 to 10 GB, depending on the languages. After that it works without the internet.

    Opening Prokoll for the first time: choosing the meeting languages, then the one-time download Prokoll needs to work on the Mac.
  2. 2

    Start a meeting

    If you like, add the people taking part: their names help Prokoll spell them right and tell the voices apart. Record your microphone, and for an online call the sound your Mac plays as well. You can also open an audio file or paste a transcript you already have.

    Starting a meeting in Prokoll: the people taking part are added, Mac sound is switched on alongside the microphone, and the recording starts.
  3. 3

    Watch the transcript appear

    The transcript appears as people talk. When you stop, Prokoll works out who said what and writes the notes: a summary, the key points, decisions, action points with who does what and by when, and open questions.

    A meeting in Prokoll: the transcript appears line by line while three people talk, and when the meeting is stopped, Prokoll works out who said what and writes a summary, the key points and action points.
  4. 4

    Name the speakers and fix mistakes

    Give each voice a name once, and the transcript and the notes change with it. Correct a word or a name, and Prokoll spells it your way in every meeting after that.

    Naming the voices in a meeting: each speaker is given a name once, and the transcript and the notes show it everywhere. Then a misheard name is corrected throughout the meeting at once.
  5. 5

    Find and share your meetings

    Search every meeting at once. Copy the summary or the action points into an email, or save the notes as a PDF.

    Searching every meeting for a word, opening the meeting where it appears, copying one section of the notes for an email, and sharing the notes as a PDF or by email with the Share button.

Check before you share

Transcripts and notes are written by software and can be wrong or incomplete: a word, a name, a number, who said what. Read them before you rely on them or send them on.

Ask first

Tell everyone in the meeting that you are recording it and, where the law requires it, ask for their consent.

Made for the meetings you have

In-person meetings

Put your Mac on the table: no bot, no device to buy.

Read about in-person meetings

Confidential client meetings

For lawyers, accountants and advisers: nothing is uploaded.

Read about client meetings

Interviews

Every voice named, live or from a recording you already have.

Read about interviews

Board and association minutes

A first draft of the minutes before the room is empty.

Read about board minutes

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